A while ago I wrote about how Dropbox can be a tool to organize your life. One of the secondary benefits of Dropbox is that you can share folders with other people to exchange files in a transparent way.
The problem is that if you share Dropbox folders with several people, you can easily lose control of the situation.
Stu Maschwitz makes a comparison between sharing Dropbox folders and having roommates: when you have only one roommate, is easy to know who left the dirty dishes. But when you add a third one, maintenance and finding whoâ€™s to blame becomes complicated.
Hence, Stu wrote the three rules of happiness for Dropbox:
- Use a non-stupid name for the shared folder. Donâ€™t place the name of the person with whom you are sharing it with, put also your name, so that the other person knows where the files are coming from. Example: John and Peter, Ashley and John, etc.
- Use a system within your folder: Create subfolders, name those folders with a date, or the project name.
- Do the dishes. Delete unnecessary files after using them. Eventhough is a drive in the cloud, Dropbox files occupy space in other peopleâ€™s hard drives.